Sr Administrative Asst

JOB SUMMARY

Under limited supervision and on own initiative, performs standard and advanced secretarial and administrative duties, as well as independent project assignments, usually for a general manager, assistant superintendent, executive principal, or others at this level of management. Position requires a thorough knowledge of practices and procedures of the department and district policy and procedures.

MAJOR DUTIES & RESPONSIBILITIES

• Provides support for general manager, assistant superintendent, executive principal. etc. in the areas of correspondence, report preparation, public relations, managing calendars and scheduling meetings.
• Composes, edits, and distributes correspondence and departmental documentation.  Researches and compiles data as required to prepare reports.  Establishes and maintains department’s records and schedules in proper order.
• Works closely with the supervisor in developing and maintaining the department budget.  Utilizes PeopleSoft or SAP for various reporting activities, requisitions, or work orders.
• Maintains and manages departmental records, including staff vacation and sick leave reports, status forms and other personnel reports.
• Coordinates with other administrative staff or serves as the lead administrative employee on projects or assignments.
   

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

Performs other job-related duties as assigned.

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

3 to 5 years

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office
Office Equipment (Computer, Copier)
 

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees, but does not have formal supervisory responsibility. Leading and directing typically involves monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely.  There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.
Ability to carry and/or lift less than 15 pounds.