Sourcing Specialist 2, Nutrition Service

JOB SUMMARY

Provides skilled assistance in the strategic sourcing, of goods, uniforms, equipment, or services for the Nutrition Services Department. Demonstrates technical procurement knowledge of a broad spectrum of commodities and services. Works as an integral member in the management of strategic sourcing events and supplier relationships. Provides strategic and innovative contributions to the sourcing process and business operations of Nutrition Services. Maintain accurate records, databases and/or documentation for reviews/audits.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
1.    Proactively identifies sourcing and contract value opportunities and examines existing contractual relationships within the district to identify best practices.
2.    Demonstrates proficiency in procurement guidelines and ensures current and continued compliance with all regulatory requirements, policies and procedures.
3.    Monitors supply markets, conducts market intelligence, and utilizes information obtained to develop sourcing event elements, comprehensive reports, and presentations.
4    Maintain open lines of communication with vendors to ensure timely delivery of materials and supplies

5    Conducts cycle counts/inventory of items on a routine basis

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

6    Process invoices from vendors and Nutrition Services departments 

7    Receive, inspect and verify incoming shipments against purchase order 

8    Sourcing material and gathering quotes from approved vendors for items that are needed within other departments in Nutrition Services (Warehouse, Maintenance, Operations, Professional Development, Catering, Marketing, FFVP and Food Literacy)

9    Performs other job-related duties as assigned.

EDUCATION

Bachelor's Degree preferred but not required

WORK EXPERIENCE

3 to 5 years
Minimum of 3-5 years of progressive experience in contracting, supply chain management, and/or materials management. Comprehensive understanding of strategic sourcing processes and elements.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office
Office equipment (e.g., computer, copier)
Oracle System

LEADERSHIP RESPONSIBILITIES

No supervisory responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude, but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have minor, small and possibly incremental impact on the department or facility. Errors are usually discovered in succeeding operations where most of the work is verified or checked and is normally confined to a single department or phase of the organizational activities resulting in brief inconvenience.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems – works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.
Ability to carry and/or lift up to 15 to 44 pounds.