Project Manager 2, SEM

JOB SUMMARY

The Project/Program Manager 2 will plan, execute, and manage complex projects and programs related to school safety and emergency. This position requires an understanding of emergency management principles and how to unify federal, state and local first responders into planning and responding to school emergencies, strong project management skills, attention to detail, and the ability to collaborate effectively with cross-functional teams, local, and state first responders. The Project/Program Manager 2 will play a critical role in driving the successful delivery of initiatives, ensuring adherence to timelines and quality standards.

MAJOR DUTIES & RESPONSIBILITIES

1.    Lead the planning, coordination, and execution of assigned projects and programs, ensuring alignment with school safety and emergency management goals and objectives.
2.    Develop detailed project plans, including timelines, resource requirements, and risk mitigation strategies.
3.    Monitor and track project progress, identifying and resolving issues, and ensuring timely delivery of milestones and deliverables.
4.    Coordinate and collaborate with cross-functional teams, stakeholders, and external mission partners to drive project success.
5.    Facilitate effective communication and information sharing among project team members and stakeholders.
6.    Provides weekly reports and analysis of projects assigend.
7.    Conduct regular project status meetings, providing updates to key stakeholders and addressing any concerns or risks.
8.    Develop and implement project management methodologies and best practices to enhance project delivery efficiency and effectiveness.
9.    Identify and manage project risks, developing and implementing mitigation strategies as needed.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

10.    Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.
11.    Provide leadership and guidance to project team members, fostering a collaborative and high-performing work environment.
12.    Develop, evaluate and maintain lessons learned, identifying areas for improvement and implementing changes for future projects.
13.    Stay informed about school safety and emergency management mandates, process and procedures, best practices, emerging technologies, and develop strategies to assist the Director of Safety and Emergency Management present these recommendations to key stakeholders.
14.    Foster strong relationships with stakeholders, ensuring their engagement and support throughout the project lifecycle.
15.    Adhere to organizational policies, procedures, and ethical standards in all aspects of project management.

EDUCATION

Bachelor's degree in a relevant field; master's degree preferred.
Certified Project Manager
*Applicants who do not meet these education qualifications may be considered if they have a unique combination of education and work experience that indicate potential for success in this role.
*Standard Response Protocols/Standard Reunification Method 
*School Safety and Security Audit 
*High-Quality Multi-Hazard Emergency Operation Plan
*Training, Drills and Exercises 
*School Safety and Security Standards (TEC 37, TAC 19 61.1031)
IS: (29.a, 100.c, 139.a, 200.c, 230.d, 235.c, 318, 360, 362.a., 363, 366.a, 368, 520, 700.b, 703.a, 800.c, 906, 907, 1300, 2001) 
*Courses offered by the Texas School Safety Center 
*All the above training must be completed with one year of hiring subject to course availability
Knowledge of standard methods and procedures of emergency and disaster operations. Knowledge of federal and state regulations governing emergencies and disaster plans. Possess the ability to interpret NIMS, state and local emergency management documents preferred. Ability to work effectively with staff, emergency services, and the public in a multicultural community Ability to analyze data, create charts and graphs and write reports Highly proficient in computer operations to include hardware, and advanced software platforms Ability to maintain confidentiality and integrity of information

WORK EXPERIENCE

Proven experience (typically 5+ years) in project management, preferably in a similar industry or organization.
Three (3) years of work experience in emergency management is required School district experience preferred

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

•    Strong understanding of project management principles, methodologies, and tools.
•    Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
•    Demonstrated ability to lead and motivate cross-functional teams towards achieving project goals and deliverables.
•    Excellent communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels.
•    Strong problem-solving and decision-making abilities, with a proactive and solutions-oriented mindset.
•    Proficient in project management software and tools for planning, tracking, and reporting.
•    Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
•    Strong attention to detail and quality, ensuring high standards of project deliverables.
•    Flexibility and adaptability to changing project requirements and priorities.
•    Strong analytical and critical thinking skills, with the ability to identify and mitigate project risks.
•    Professional certifications in project management (e.g., PMP, PRINCE2) are desirable.
•    Ability to travel as required.

LEADERSHIP RESPONSIBILITIES

Work Leadership The Prorject Manager (PM) but does not have formal supervisory responsibility in daily operations. The PM reports to the Director of Safety and Emegency Operations. However, the PM is the fourth in successor of the the Safety and Emergency Management Department Leadership and should be prepared to assume an ICS Command Staff or General Staff Role during Emergency Response. The PM provides regular updates on project status of the Director of Safetyand Emegency Management on a weekly basis or as needed. Most of work time is spent managing projrct and monitoring daily school safety and emergency operations.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude, but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have minor, small and possibly incremental impact on the department or facility. Errors are usually discovered in succeeding operations where most of the work is verified or checked and is normally confined to a single department or phase of the organizational activities resulting in brief inconvenience.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Physical Requirements: Must be physically able to operate a variety of equipment including computers, copiers, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 40 pounds of force occasionally, and/or negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work usually requires walking or standing to a significant degree. Report during the event of a disaster, manmade or natural on a 24/7 basis and be on call to mitigate any potential threats to the district.