Office Manager 1 School Choice

JOB SUMMARY

The Office Manager 1 - School Choice will ensure the smooth and efficient operation of the office. They will oversee administrative tasks, manage office supplies, coordinate meetings and e\/ents, and provide general support to ernp!Qxe.es and visitors, This role requires strong organizational skills attention to detail, and ability to multitask and contribute to a productive and well-functioning work environment.

MAJOR DUTIES & RESPONSIBILITIES

1.        Greet and assist visitors, answering inquiries, and directing them to the appropriate personnel or department.
2.        Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely responses and appropriate distribution. 
3.        Maintain office supplies inventory, anticipate needs, and place orders to ensure availability of necessary items. 
4.        Coordinate meetings and appointments, including scheduling, preparing agendas, arranging facilities, and distributing relevant materials.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

5.        Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to formatting guidelines. 
6.        Maintain and update employee records, including contact information, leave requests, and performance evaluations, ensuring confidentiality and accuracy.
7.        Other duties as assigned. 

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

1 to 3 years

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office
SAP
HTML
Office equipment

LEADERSHIP RESPONSIBILITIES

No supervisory responsibilities. May provide occasional work guidance, technical advice, and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY

Participates in a group plan and/or budget development.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Information sharing - gives and receives information such as options, technical direction, instructions, and reporting results. Interactions are mostly with customers, own supervisor, and coworkers in own and other departments.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.