Imaging Tech I

JOB SUMMARY

Under general supervision, the Imaging Tech I is responsible for efficiently and accurately prepping and scanning documents into the document management system image repository using advanced production hardware and software. 

MAJOR DUTIES & RESPONSIBILITIES

• Performs prepping functions which include the following tasks:
• Removes all staples, paper clips, rubber bands and other holding devices and tapes down/repair documents as necessary to ensure they can be scanned without jamming the scanner.
• Determines which documents need to be scanned based on specific project requirements, distinguishes which documents are auto-fed and which need to be manually scanned.
• Uses basic knowledge of record documentation deficiency requirements for each specific project to categorize each document and sort into the appropriate documents type; evaluates documentation content to categorize documents.
• Uses basic knowledge of document types to ensure documents of the same document type are kept together and utilize appropriate document type barcoded separator sheets and/or file separator sheets.
• Prepares the batch for scanning, ensures the record contains a correctly marked batch cover sheet and the appropriate trigger documents. 
• Maintains strict adherence to confidentiality of all records.
• Performs the scanning of documents into imaging capture application to include:
• Maintains appropriate set up for the scanner based on the specific project to ensure optimal image results.
• Operate, maintain and troubleshoot high speed scanners to ensure proper document scanning.  Cleans the scanner daily at the beginning of the shift, after breaks and lunch or as needed to ensure optimal image results.
• Performs a check of the documents to be scanned to ensure that all paper clips, stapes and rubber bands are removed.
• Creates the appropriate batch for scanning and scans each batch, ensuring that documents are scanned correctly and moved to the correct queue and initiating image workflow.
• Prioritizes daily work flow and keeps supervisor informed of any anticipated backlog and exceptions to procedures and serves as back-up to team members.  
• Completes and submits personal productivity data in a timely and accurate manner.  Monitors personal productivity level to ensure it is within minimum productivity standards for prepping within 6 months and scanning within 3 months of date of employment in position while maintaining accuracy. 
• Performs other job-related duties as assigned.
   

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

Performs other job-related duties as assigned.

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

• 6 months to 1 year
• Experience in a high volume, fast-paced records conversion environment preferred
• Experience in using document capture software, image retrieval software, and operating high production scanners preferred

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

• Microsoft Office
• Office equipment (e.g., computer, copier)
• Computer skills and records management procedures and best practices
• Familiarity with conversion of student records, human resources records, payroll and accounting records preferred

LEADERSHIP RESPONSIBILITIES

No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely.  There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Basic communication - very little communication required such as receiving basic instructions.  Interactions are mostly with customers, own supervisor and co-workers in own department.

CUSTOMER RELATIONSHIPS

Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a temperature controlled work environment and involves some exposure to moderate risk of accident and requires following basic safety precautions.  Occasional exposure to unpleasant elements such as dirt, dust, odor of old records.  Substantial movements of the wrists, hands, fingers, and/or upper body for sustained periods of time, including using extremities to drag, push, pull or grasp. Must be able to see and read computer screens, detect color coding, etc.  Must be able to detect specific noises, proper equipment operation.  Job includes sitting for sustained periods of time.
Ability to carry and/or lift between 15 – 45 pounds