Coordinator 2 - Purchasing Services

JOB SUMMARY

Leads high-impact and complex procurement projects that carry significant financial and operational risk for the district. Supports executive leadership by coordinating initiatives, monitoring progress, and ensuring the timely completion of procurement and administrative priorities that directly impact districtwide operations.  Provides support of departmental and district procurement functions, ensuring alignment with strategic priorities and organizational goals. 

Leads and manages the sourcing, procurement, and contract implementation of goods and services to support instructional and operational needs across the district. Oversees competitive solicitation processes, vendor negotiations, project execution, and supplier performance to ensure best value, regulatory compliance, and protection of district interests. Ensures all procurement activities comply with district policies and applicable federal and state regulations, including requirements established by the Texas Education Agency and the State of Texas. Drives continuous improvement in procurement operations by strengthening vendor relationships, enhancing internal processes, and promoting accountability, transparency, and responsible stewardship of public funds.

MAJOR DUTIES & RESPONSIBILITIES

1.    Leads and manages complex competitive sourcing events, including Requests for Proposals (RFP), Requests for Qualifications (RFQ), and other district-approved procurement methods, often for high-value or high-risk district procurements. Oversees the preparation of solicitation documents, manages vendor communications, evaluates bids, and prepares award recommendations, ensuring alignment with district goals and strategic priorities.
2.    Directs the identification and execution of sourcing and contract optimization opportunities across multiple departments or commodity categories. Evaluates cooperative and interlocal agreements, ensuring the district leverages approved contracts, favorable terms, and best practices to mitigate risk and maximize value.
3.    Applies advanced knowledge of public procurement and K-12 regulatory requirements to ensure all purchasing and sourcing activities comply with district policies, Board procedures, and federal and State of Texas procurement regulations. Oversees proper documentation, enforces procurement thresholds, and ensures compliance with Texas Education Agency (TEA) guidelines and audit requirements.
4.    Conducts comprehensive market research and intelligence to inform sourcing strategies, develop vendor performance assessments, and identify trends. Prepares detailed reports, analyses, and strategic recommendations that directly influence high-stakes procurement decisions.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

5.    Leads vendor relationship management, ensuring vendors understand district expectations, compliance requirements, and performance standards. Resolves complex vendor issues and escalates high-risk concerns, serving as the primary point of contact for critical supplier negotiations.
6.    Reviews, validates, and approves high-risk purchase requisitions, ensuring accuracy, completeness, and alignment with strategic procurement goals. Guides campuses and departments on complex procurement methods, contract selection, and best-value sourcing solutions.
7.    Maintains and oversees accurate, audit-ready procurement records and contract documentation in the district’s financial and contract management systems. Implements processes to ensure data integrity, regulatory compliance, and accessibility for internal and external audits.
8.    Provides expert procurement guidance and customer service to district departments and campuses, supporting complex purchasing decisions, contract interpretation, and compliance with district policies and regulatory requirements.
9.    Drives professional development and continuous improvement initiatives, mentoring junior staff, implementing best practices, and staying current on emerging procurement trends, sourcing methodologies, and applicable federal, state, and K-12 regulations to advance districtwide procurement excellence.
10.    Performs other job-related duties as assigned.

EDUCATION

Bachelor’s Degree required.

WORK EXPERIENCE

 Minimum of 5 years.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

  Microsoft Office
  Strong knowledge and expertise in the assigned area, including current best practices, methodologies, and regulations.
  Excellent analytical and critical thinking skills, with the ability to interpret complex data and make informed decisions.
  Strong problem-solving abilities, with a proactive and solution-oriented mindset. Advanced proficiency in using relevant    software applications, tools, and systems.
 Excellent communication skills, both verbal and written, with the ability to convey complex concepts clearly and effectively.
 Demonstrated ability to collaborate  \and work effectively within cross-functional teams.
 Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
 Detail-oriented with a focus on accuracy and quality in work output.
 Ability to adapt to change and thrive in a fast-paced, dynamic environment.
 Strong interpersonal skills, with the ability to build and maintain positive relationships. Ability to work independently and take initiative to drive results.
 Strong leadership capabilities, with the ability to influence and inspire others.

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing direction on the more complex projects and new job duties and priorities.

BUDGET AUTHORITY

Compiles and organizes data and figures.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have considerable impact to multiple divisions or the organization causing risks or improvements to relationships, significant efficiencies, or delays in operations, and/or significant financial gains or expenses.
Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems – works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor and becomes involved in the customer's decision-making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems.
Monitors customer service standards.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.

Ability to carry and/or lift less than 45 pounds.