Coordinator 2 NS Operations Compliance (Repost)

JOB SUMMARY

The Coordinator 2 is responsible for school-level financial accuracy compliance and accountability, such as cash handling, inventory management, and deposits at all schools through audit readiness, regulatory reporting, training, and internal controls. This role ensures that all HISD Nutrition Services programs operate in full compliance with federal, state, and local regulations including SBP, NSLP, ASCP, CACFP, FFVP, and SSO/SFSP. This is a hands-on, field position that will be traveling to all HISD schools. Success in this position requires exceptional organizational skills, attention to detail, and the ability to adapt to dynamic environments. The Coordinator 2 must demonstrate strong communication and leadership abilities, as well as a commitment to ethical conduct and the district’s mission to provide safe, healthy, and equitable nutrition services.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
1.         Financial Accountability – Leads internal controls with audits and training for financial accuracy and cash handling at all schools. They oversee the accuracy and integrity of cash handling processes, verify timely and complete deposit submissions, and reconcile inventory records to prevent loss and improve accountability.
2.        Compliance – Ensure full compliance with USDA and Texas Department of Agriculture (TDA) regulations for all school nutrition programs.
3.        Operational Excellence – Creates and updates Standard Operating Procedures (SOP) to ensure consistency and execution.
4.        Department Reports – Reading, interpreting, and creating reports and data to assist in program analysis and school-level finance compliance metrics.
5.        Customer service – Supporting the department with training and questions related to compliance and accountability.
6.        Oversight - Serves as a critical liaison between the Nutrition Services department and individual school sites, fostering a culture of financial stewardship and operational excellence.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

7.        Multifunctional - Cultivating strong relationships with school principals, cafeteria managers, and other stakeholders, providing expert guidance and support. Their proactive approach to audit readiness includes designing and monitoring internal controls, conducting periodic compliance assessments, and ensuring documentation meets the highest standards for regulatory inspections.
8.        Travel to schools and district locations ensuring consistent application of bestpractices in financial procedures, inventory controls, and regulatory compliance.
9.        Other duties as assigned. (Note: No additional information is needed in this text box.)

EDUCATION

Bachelor’s degree

Bachelor’s degree in Nutrition, Public Health, Business Administration, Accounting, or related field; SchoolNutrition Specialist (SNS) credentials preferred.

WORK EXPERIENCE

 At least 3-5 years working in the district/central office of a large urban school district.

*School nutrition program administration, with demonstrated expertise in federal compliance and audit processes.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Microsoft Office Strong analytical, organizational, and communication skills Proficiency in school nutrition POS systems. TX-UNPS, PrimeroEdge, and Microsoft Office Suite preferred. 

Equipment
Office equipment (e.g., computer, copier)
Vehicles (e.g., automobile,)

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

Specifies requirements for a plan and/or budget.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have minor, small and possibly incremental impact on the department or facility. Errors are usually discovered in succeeding operations where most of the work is verified or checked and is normally confined to a single department or phase of the organizational activities resulting in brief inconvenience.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - work with others to resolve problems, clarify, or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Regularly assesses and diffuses complex and escalate customer issues. Takes personal responsibility and accountability for solving systemic customer service problems. Regularly explores alternative and creative solutions to meeting the needs of the customer within HISD's policies and guidelines.

WORKING/ENVIRONMENTAL CONDITIONS

Work involves some exposure to moderate risk of accident and requires following basic safety precautions. 
Ability to carry and/or lift less than 45 pounds.