Coordinator 1 - Textbook Operations Warehouse (Internal Candidates Only)

JOB SUMMARY

Manages the daily operations of the textbook warehouse, including receiving, storing, organizing, and distributing instructional materials purchased through the State Instructional Materials Allotment (IMA) and other funding sources to support district campuses and departments. Implement standardized procedures for inventory management, order fulfillment, and timely distribution of textbooks and educational resources. Ensures proper handling, tracking, and accountability of materials while maintaining compliance with district policies, safety standards, and applicable state and federal regulations.

Collaborates with district staff, campus personnel, vendors, and Procurement Services to support efficient warehouse operations, IMA compliance, and timely delivery of instructional resources. Monitors inventory levels, conducts audits, and aligns with the district’s instructional programs. Promotes a culture of safety, accountability, and customer service while supporting the instructional and operational needs of all district divisions.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
1.        Manages the receipt, storage, organization, and distribution of textbooks and instructional materials purchased through the State Instructional Materials Allotment (IMA) and other funding sources, ensuring timely delivery to district campuses and departments.
2.        Develops, implements, and maintains standardized warehouse procedures for textbook inventory management and order fulfillment; coordinates shipping and receiving for instructional resources.
3.        Monitors textbook and instructional materials inventory levels, conducts audits, and ensures proper tracking, accountability, and compliance with district policies, safety standards, and applicable state and federal regulations.
4.        Collaborates with campus staff, district divisions, Procurement Services, and vendors to coordinate warehouse operations, support instructional needs, and ensure materials are delivered accurately and on schedule.
5.        Oversees warehouse management systems, maintaining accurate records of all incoming and outgoing instructional materials, including IMA-funded resources, to support transparency, audits, and reporting requirements.
6.        Provides training, guidance, and supervision to warehouse staff, promoting safety, accountability, customer service, and efficient workflow across all warehouse operations.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

7.        Assists in identifying process improvements, cost efficiencies, and operational enhancements to optimize warehouse and distribution activities and support the district’s instructional programs.
8.        Ensures compliance with IMA requirements and Texas Education Agency guidelines, including proper documentation, distribution practices, and recordkeeping for all instructional materials.
9.        Supports district initiatives, special projects, and cross-functional efforts as assigned to enhance warehouse operations, instructional resource distribution, and overall department efficiency.
10.        Perform other duties and responsibilities as assigned.

EDUCATION

High School Diploma required; Bachelor's Degree preferred or equivalent experience.

WORK EXPERIENCE

Minimum of 3 years.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Strong knowledge and expertise in the assigned area, including current best practices, methodologies, and regulations.
Excellent analytical and critical thinking skills, with the ability to interpret complex data and make informed decisions.
Strong problem-solving abilities, with a proactive and solution-oriented mindset. Advanced proficiency in using relevant software applications, tools, and systems.
Excellent communication skills, both verbal and written, with the ability to convey complex concepts clearly and effectively.
Demonstrated ability to collaborate and work effectively within cross-functional teams.
Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
Detail-oriented with a focus on accuracy and quality in work output.
Ability to adapt to change and thrive in a fast-paced, dynamic environment.
Strong interpersonal skills, with the ability to build and maintain positive relationships. Ability to work independently and take initiative to drive results.
Strong leadership capabilities, with the ability to influence and inspire others.
Commitment to ongoing professional development and continuous learning.

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing directions on the more complex projects and new job duties and priorities. 

BUDGET AUTHORITY

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.

IMPACT OF DECISIONS

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - work with others to resolve problems, clarify, or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Regularly assesses and diffuses complex and escalate customer issues. Takes personal responsibility and accountability for solving systemic customer service problems. Regularly explores alternative and creative solutions to meeting the needs of the customer within HISD's policies and guidelines.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.