Coordinator 1 - Furniture Services Warehouse (Internal Candidates Only)

JOB SUMMARY

Manages the daily operations of the Furniture Services Warehouse, including receiving, storing, staging, and redistributing district-owned furniture, products, and equipment between campuses and departments. Schedules and coordinates all pick-ups, transfers, and internal moves to ensure operational needs across all district divisions are met efficiently. Ensures all transfers, reallocations, and disposals are accurately documented and tracked in the district’s Fixed Asset Management system. Develops and implements standardized procedures for inventory management, staging, and coordination of furniture moves while maintaining compliance with safety standards, district policies, and applicable state and federal regulations.

Oversees the proper disposal of surplus or obsolete items through scrap, recycling, auction, or landfill in accordance with district and regulatory guidelines. Collaborates with campus staff, district departments, and Procurement Services to plan and execute transfers, pick-ups, and disposal activities in a timely and cost-effective manner. Monitors warehouse operations to maintain accountability, optimize workflow, and ensure accurate reporting. Promotes a culture of safety, responsibility, customer service, and continuous improvement across all furniture services warehouse functions.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
1.        Manages the receipt, storage, staging, and redistribution of district-owned furniture and equipment between campuses and departments, ensuring all moves are scheduled, coordinated, and completed efficiently.
2.        Schedules and coordinates all pick-ups, transfers, and internal moves, collaborating with campus staff, district departments, and other stakeholders to meet operational needs across all district divisions.
3.        Ensures all furniture and equipment transfers, reallocations, and disposals are accurately documented and tracked in the district’s Fixed Asset Management system, maintaining accountability and compliance with district policies.
4.        Develops, implements, and maintains standardized procedures for inventory, staging, internal distribution, and handling of furniture and equipment.
5.        Oversees the proper disposal of surplus or obsolete furniture and equipment through scrap, recycling, auction, or landfill, ensuring compliance with district, state, and federal regulations.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

6.        Monitors warehouse operations, including staging areas and workflow, to maintain accuracy, optimize efficiency, and support timely reporting and decision-making.
7.        Provides supervision, training, and guidance to warehouse staff to promote safety, accountability, customer service, and professional development within the Furniture Services Warehouse.
8.        Maintains accurate records of all warehouse activities, transfers, and disposals to support reporting, audits, and compliance requirements.
9.        Participates in continuous improvement initiatives, special projects, and cross-functional efforts as assigned to enhance operations and overall department effectiveness.
10.        Perform other duties and responsibilities as assigned.

EDUCATION

High School Diploma required; Bachelor's Degree preferred or equivalent experience.

WORK EXPERIENCE

Minimum of 3 years.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Strong knowledge and expertise in the assigned area, including current best practices, methodologies, and regulations.
Excellent analytical and critical thinking skills, with the ability to interpret complex data and make informed decisions.
Strong problem-solving abilities, with a proactive and solution-oriented mindset. Advanced proficiency in using relevant software applications, tools, and systems.
Excellent communication skills, both verbal and written, with the ability to convey complex concepts clearly and effectively.
Demonstrated ability to collaborate and work effectively within cross-functional teams.
Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
Detail-oriented with a focus on accuracy and quality in work output.
Ability to adapt to change and thrive in a fast-paced, dynamic environment.
Strong interpersonal skills, with the ability to build and maintain positive relationships. Ability to work independently and take initiative to drive results.
Strong leadership capabilities, with the ability to influence and inspire others.
Commitment to ongoing professional development and continuous learning.

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing directions on the more complex projects and new job duties and priorities. 

BUDGET AUTHORITY

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.

IMPACT OF DECISIONS

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - work with others to resolve problems, clarify, or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Regularly assesses and diffuses complex and escalate customer issues. Takes personal responsibility and accountability for solving systemic customer service problems. Regularly explores alternative and creative solutions to meeting the needs of the customer within HISD's policies and guidelines.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.